The Early Board Meeting of 2016 began on April 16, 201, at 0946 hrs. IAWP President Margaret Shorter welcomed everyone to the first official meeting of the new Board.
Attendance was taken and Proxy's were identified.
Strategic Planning was our first order of business. This was conducted by Ellie Bird. Ellie's first statement was to identify why we are there..We are here to continue to make a difference. We broke into groups and identified the Strengths, Weaknesses, Opportunities and Threats that effect the IAWP and our recruitment efforts.
Our Strengths - Professional development, strategic global network resource list
Our Weaknesses - not having our training recognized by our departments, attendees should be recognized by our departments and we should be able to receive college credit.
Opportunities - We should have a directory of department heads in our regions. attend Luther trainings and workshops and submit an article to share with IAWP.
Threats - Global Personal Security - Financial Ability to attend Board Meetings or Training Conferences, pressure from world economics (prevents some officers from attending conferences)
Political influence - Our (IAWP) policies vs political policies, past and present cultural practices
Effects attendees ability to get Visas
Cyber Security - how secure is our website?
We talked about the "Action Plan for Women in Policing" for our countries - do we know what it is?
We identified who/what is a Stakeholder - Stakeholders not just donate time and money but are also people who will benefit from or who rely on the outcome. They have a personal interest in the project.
Stakeholders within the IAWP are:
Members, Regional Coordinators, Board Members, Agency Chiefs, Affiliates, other women's organizations, LINK organizations (Professional Law Enforcement Unions), Advertisers/Businesses, Student Youth Organizations, Faith Based Groups, News Agencies and Governments.
Questions to ask your self or Organization regarding Stakeholders -
1. Are you Keeping them satisfied?
2. Actively Engaged?
3. Monitor their needs/responses
4. Keep them informed?
What influence do you have regarding the questions? Can you/are you measuring their interest?
Strategic Plan - We want to Raise the Profile of the IAWP, Improve the ability to excel within the criminal justice system, Optimize Stewardship and Embrace Diversity.
In the afternoon we started moving through the Board Agenda:
The 2015 Late Board Meeting minutes were approved. A copy of the past Minutes can be found on the website.
Actions from previous meetings:
5.2 - Suzanne wasn't there to speak on this she did send info. Her findings and suggestions weren't reviewed by other committees.
Some thoughts she had were:
Why are we losing members? Are we meeting their needs and wants?
Suggest Region Coordinators (RC) ask their members
Bring training to Officers in developing countries and States in the US of A that can't attend the Annual Training Conference
Standing Items:
6.1 Foundation Summary
6.2 .1- 6.2.3 Finance Report was submitted. It's online under Treasurer's Report
6.3 - Margaret Shorter - Are we responding to the needs of our members? So we provide training for Officers who can't make it to the annual training conference? Ways to capture past members who have left the organization.
6.4 Steph Harding - Taser is onboard as a major sponsor. Steph is looking at other ways to fund training or IAWP. Possibly GoFund type of sources.
Resolutions - no report - Lianne stepped down from her post. A new Cari is needed
6.6 Projects:
6.6.1 Conference Review is gathering information with Elle
6.6.2 Membership Review - still a working project
6.6.3. Awards Review - Mylan - No additional awards to be added. Questioned whether the organization has the funds to change or add new awards. Requested more input from the Board, asked us to question our Region Members..
6.6.4. Nothing to report
6.6.7 Policy 7 Endorsements carried
6.8 Conferences
6.8.1 - Winnipeg - No final report has been submitted
- The committed had to pay back the balance not spent from the Grant they received. The Grant was for $35,000 and they had to repay $5,000 of it.
- The Ft. Garry Hotel was overpaid so they reimbursed the Conference $7,800
- Expected monies to be received by the IAWP is $20,307 and the IAWPF $8,000
6.8.2 Cardiff - There were 600 delegates representing 68 countries (or 1/3 of the world) and there was 80 speakers. The conference resurrected networks for women in the UK and inspired people to join the police or for current officers to branch out to other departments/jobs.
5000 pounds or $7,500 USD was raised at the silent auction for COPS and local charities.
6.8.3 Barcelona - Conference dates are 9-13 October 2016. The theme of the conference is Equality and Security. Subject speakers will include Human Trafficking, Protecting Victims in Conflict Zones, and Equality in Recruitment and Career Development.
The Board Meeting will be held 7-8 October. Cultural Night the committee is asking attendees to wear clothing representing their country. The Plenary Keynote Speaker on Wednesday will the the Vice President to the International Red Cross, Christine Beerli.
Translators will be present for Spanish and French attendees.
The Board Hotel is Catalonia Plaza Hotel
6.8.4 Cairns - 17-21 September 2017
Conference subjects will include Safety Well-being, Operational Policing, Domestic Violence, Indigenous and Multi Cultural Engagement, Evidence Based Policing, Social Media, Women and the Judicial System. Speaker abstracts are requested.
Website is 2017.IWLEC@police.gld.gov.au
6.8.5 Calgary in 2018 - No one here from the committee.
THE IAWP IS ACCEPTING BIDS FOR THE 2019 CONFERENCE!!!
6.9 Historian Georgina nothing to report and Denise's report from the LBM stands.
6.10 Ethics - no reports
6.11 Stipends and Accommodations. There was a discussion but no formal voting or decisions. At this time there are no stipends for Board or Members to attend conferences or meetings.
6.12 and 6.13 - Magazine Review. PR Magazine doesn't receive enough articles for the magazine. Requests Members send in articles. They will assist with writing the articles. Ideas and articles should be sent to Myra at editor@iawp.org. Deadlines are the the first of March, June, September and December. If you know of a company that is in the business of creating a magazine please let Myra know.
7.1 Georgina requests that RC's or Affiliates send in information from any Regional Training events. She also asked for guidelines on what info and articles the Board would like preserved.
7.2. Request for assistance in Regional Training - this should go thru IAWPF. Possibility of setting up an account where Regions could deposit money that could not be taken by their governments.
8.0 - Fabian Brown, Region 10, offered to host the EBM in 2017, in either Arizona or San Francisco. Bid to be submitted at the LBM.
9.0 Board Reports - All stand as submitted - The following comments were made
Margaret Shorter gave a briefing on the CSW60. She said a formal report will be posted online.
Julia requested that ALL Board Reports be submitted on time. Many were late for the EBM.
If a member wants to apply to an email pleas go the Website or respond to the one person requesting the info. Don't respond to the whole Board. There is a discussion page on the IAWP website.
Michele made note that in the IAWP Constitution, Members must receive notice of the AGM by mail, not email. She requested that this be changed to save money and time and to keep up with technology. This will be voted on at the AGM in Barcelona.
Historian Georgiana is looking for photos of Police Women of the past and present in their uniforms.
